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South Florida State College
Administrative Procedures

Procedure: 5220

Title: Workload for Full-Time Instructional Faculty

Based on Policy: 5.22 - Work Schedules

Office of Primary Responsibility: Vice President for Educational and Student Services


  1. Purpose:

    To establish procedures for determining the workload for full-time instructional faculty and to provide a basis for equitable work assignments consistent with Florida statutes and the community college philosophy
  2. Procedure:
    1. General provisions
      1. The standard workweek for all full-time college employees is 40 hours.
      2. Faculty in nine, 10, and 11-month positions are contracted for a specified number of duty days each year as determined by the college calendar.  Faculty in 12-month positions are contracted for all scheduled work days during the fiscal year.  Instructional workloads are scheduled within the framework of the faculty member’s contracted duty days.
      3. The workweek for instructional faculty includes scheduled class/laboratory hours (regardless of delivery modality), office hours available to students, and appropriate professional activities (see II.D.).
      4. A glossary of terms used in this procedure is attached for reference.
    2. Class/laboratory responsibilities

      A faculty member’s annual instructional load requirement will be computed in accordance with the following guidelines.
      1. College credit programs
        1. Fourteen to 16 load credits with an average of 15 load credits per major term and six load credits for either of the summer terms:

          Contract Length      Requried Annual Load     Typical Distribution
          9- month 30 credits fall-15, spring-15
          10- month 36 credits

          fall-15, spring-15,

          summer-6

          12- month 42 credits

          fall-15, spring-15,

          summer-12

        1. Load credits are determined by the semester hour credits for the course unless otherwise specified in this procedure (see other faculty load considerations).  
      1. Occupational clock hour programs
        1. Six hours of teaching daily times the number of assigned instructional days in each term during the contract period:

          Contract Length     Required Annual Load     Typical Distribution
          10- month 1,140 contact hours

          fall-480, spring-480,

          summer-180

          11- month 1,260 contact hours

          fall-480, spring-480,

          summer-300

          12- month 1,320 contact hours

          fall-480, spring-480,

          summer-360

        1. These annual load requirements are based on 30 instructional contact hours per week during a standard academic year:  16 weeks each for fall and spring terms and six weeks for each summer term.
      1. Adult Education programs
        1. A minimum of seven hours of teaching daily times the number of assigned instructional days in each term during the contract period.
        2. Workload requirements for adult education faculty are based on 35 instructional contact hours per week.  Daily instructional hours and annual totals may vary based on program scheduling.
      2. Combination credit/clock hour programs
        1. Combination program: The clock hours will be used to calculate faculty load and pay rate for overloads. 
        2. When college credit courses are scheduled separately within a combination program, equivalent contact hours as approved by the vice president for educational and student services (VPESS) will be used to calculate faculty load. 
      3. Health education programs

        Due to the unique responsibilities of instructors in health education programs, including clinical experiences and requirements of various regulating agencies (State Board of Nursing, American Dental Association, etc.), the annual teaching load requirement for full-time health education faculty will be as follows:

        Contract Length      Requried Annual Load    
        10- month 760 contact hours
        11- month* 840 contact hours
        12- month 880 contact hours


        These annual load requirements are based on 20 instructional contact hours per week during a standard academic year:  16 weeks each for fall and spring terms and six weeks for each summer term.

        Health education faculty who are required to travel out of district for clinical assignments may claim one contact hour per visit (round trip) to the clinical site as load.

        * 11-month faculty are assigned to work 20 more duty days than 10-month faculty.  Because of the nature of health education programs, 11-month faculty in these programs are provided flexible days off (typically 10) during the academic year to ensure appropriate faculty coverage at all times.  Flex days must be scheduled in advance with the faculty member’s supervisor and are reported as non-duty days for determining payroll and contract completion.

  1. Other instructional load considerations
        1. Applied music lessons:  For every one and one/half hours per week of individualized instruction during a term, one load credit will be awarded.
        2. Independent study and co-op:  These assignments typically are not part of the instructor’s load, however, the appropriate dean may authorize an independent study, co-op, or combinations thereof to be used to meet a full-time faculty member’s annual load requirement on the basis of 1/12th load credit per student semester credit.  As overloads, they will be paid in accordance with the current salary schedule. 
        3. Laboratory components for college credit and developmental courses:  Full-time instructors teaching college credit and developmental courses with required laboratory components will receive load credit for each weekly contact hour of lecture plus .75 load credits for each weekly lab contact hour.  Any resulting overload will be paid at the appropriate overload credit rate.  Example:  A 4-credit course meeting three hours per week for lecture and two hours per week for lab equals 4.5 load credits.
        4. Distance learning: 
          1. Two-way interactive: Instructors of two-way interactive distance learning courses will receive one additional load credit for each three (or more) credit class taught.  If additional sections are created due to increased enrollment, the additional load credit will apply only to the original section. 
          2. Asynchronous online: Instructors of asynchronous online distance learning courses will receive one additional load credit for each three (or more) credit class taught.  If additional sections are created due to increased enrollment, the additional load credit will apply to each section.
        5. Course development:  Faculty may receive up to two load credits, as determined by the appropriate dean and approved by the VPESS, for
          1. Development of a new course
          2. Modifying an existing course to become an asynchronous online course
          3. Substantially modifying an existing course
        6. Special assignments: As approved from time-to-time by the VPESS may be used for load credit.
        7. Twelve-month instructional department chairs/programs managers:  The annual load for department chairs and program managers on 12-month contracts will include teaching assignments and non-instructional release time as recommended by the appropriate academic dean and approved by the VPESS, subject to annual review (see Procedure 5242, Instructional Leadership).
        8. Overloads:  Faculty members may teach courses in addition to their full-time workload.
          1. Overloads shall not conflict with the faculty member’s regular duties and responsibilities and workweek. 
          2. No faculty member is required to teach an overload.
          3. If a faculty member accepts an overload, compensation shall be in the form of pay at the appropriate rate as defined in the current salary schedule or, if requested by the instructor, reduced load for a subsequent term within the same academic year.  When the overload is compensated monetarily, a Letter of Intent or other appropriate payroll authorization form will be prepared and processed.
        9. Escrowed load credits:  Full-time faculty may bank load credits under the following provisions:
          1. To reduce load in a subsequent term within the same academic year (as provided above in h. (3)).
          2. When it is anticipated that an underload may occur in a later term, full-time faculty may be assigned to teach an additional course one term and use those load credits during a later term during the same academic year to meet the faculty member’s required annual load.
          3. Escrowed load credits may not be used to shorten the length of a faculty member’s contract obligation.
        10. Underloads:  Load credits may be administratively authorized when the availability of courses for an instructor fails to meet the load credit requirement or when escrowed credits are unavailable.  All avenues for securing a full load must be exhausted first including bumping an adjunct instructor.  The procedure for approval of an underload for a full-time instructor shall be:
          1. By the fifth teaching day of each term, the appropriate dean shall identify each instructor teaching an underload in his/her division and shall prepare a recommendation outlining a special assignment for the required faculty load credit.  The recommendation must include a completion date and expected outcomes.
          2. The dean shall forward the recommendation to the VPESS for approval.
          3. Upon approval, the faculty member must acknowledge the special assignment in writing. 
          4. Copies of all approved assignments will be maintained in the dean’s office.
          5. The VPESS shall consider for approval all underloads on a term-by-term basis.
    1. Office hours

      All instructional faculty are required to schedule and post office hours at the assigned instructional site for availability to students, as follows:

      Program Area Minimum Scheduled Office Hours
      College Credit 10 hours per week
      Occupational Clock Hour     Available to students throughout the scheduled program hours and by appointment as needed
      Adult Education Available to students throughout the scheduled program hours and by appointment as needed
      Health Education 5 hours per week

Exceptions must be approved by the VPESS.

  1. Professional activities

    As part of their contracted workload, faculty are expected to participate in professional activities including (but not limited to) the following:
      • Professional development
      • Curriculum development
      • Student advising
      • Evaluating student performance
      • Creating, posting, and managing online materials 
      • Recruitment
      • Community activities
      • Consultation
      • Tutoring
      • Mentoring new and/or adjunct faculty
      • Participation on college committees
      • Grant writing
      • Publication

Professional activities are reported annually on the Annual Service Report and discussed during the annual performance evaluation.

  

GLOSSARY

Duty Days

The number of actual days a faculty member must be on duty within an academic year to fulfill his/her contractual obligations.  This includes both instructional and non-instructional days.

Instructional Days

The number of days assigned for instruction during an academic year.

Clock Hours

The number of class/laboratory hours required for the student to complete a course or program.  Generally used when describing a program (Clock Hour Program).

Contact Hours

The number of hours of class/laboratory instruction required of a faculty member to meet guidelines of a course or program.  Generally used to describe a faculty member’s instructional obligation within a workweek.

Credit Hours

The equivalent weekly contact hours for which a student receives college credit

Combination Credit/Clock Hour Program

A specialized program in which students seeking college credit are taught concurrently with students seeking technical (or clock hour) credit.

Load Credits

The components used to calculate a faculty member’s instructional load.  These may include classes taught, additional credit for distance learning courses or labs, authorized release time, course development, and special assignments.  Example: A course may have a value of 4 credits for the student, but 4.5 load credits for the faculty member (as in the case of a college credit lab science course).

Instructional Load

The number of credits or contact hours assigned to a faculty member in any given academic term.

Instructional Workload

The combination of instructional load, office hours, and professional activities in any given period (i.e. academic year, workweek, academic term).

Annual Load

The required credits or contact hours assigned to a faculty member during the academic year to fulfill his/her contractual obligations.

Non-Instructional Faculty

Faculty who provide professional instructional or student support services other than an instructional load.  Librarians and counselors are considered non-instructional faculty at South Florida State College.

History: Last Revised: 10/6/09

Adopted: 5/17/1985

Reviewed:

Revised: 2/6/02, 6/1/05, 2/21/06, 10/6/09